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Expert Tips to Create Powerful Property Management Marketing Plans

Published May 30, 2020. Updated October 24, 2023. 

What does marketing success look like for your property management company? Have you defined what a "win" looks like — or is it an ever-changing target you can never seem to hit?

Without a property management marketing plan, you'll inevitably succumb to random acts of marketing, risk overspending on various "shiny objects," and have a very difficult time trying to get traction with your marketing.

If you're managing your marketing in-house, you'll need a marketing plan just as much as someone working with an expert property management marketing agency (like the Geeks of Geekly Media).

Great news for our clients: Geekly Media creates quarterly campaign plans for you! We can also create annual marketing plans if you prefer to see the bigger picture. However, if you're not working with us, here are some tips for creating a marketing plan on your own.

What Is a Marketing Plan?

Before we talk about how to create one, let's first answer the question of "what is a marketing plan" for a property manager.

A marketing plan is a comprehensive roadmap that outlines an organization's strategy for promoting its products or services to its target audience. It serves as a critical tool for businesses to achieve their marketing objectives effectively. A well-crafted marketing plan encompasses various elements, each designed to contribute to the overall success of a company's marketing efforts.

First, a good plan for marketing defines your property management business goals and objectives. It clarifies what your company wants to achieve through its marketing activities, whether it's increasing brand awareness, boosting sales, adding more doors in your current market, or expanding into new markets.

Next, your plan must identify your target audience — the specific group of customers that you want to reach and engage. For property managers, that's typically different types of investors, from accidental investors to intentional real estate investors ready to build big portfolios.

Understanding your audience's demographics, behaviors, and preferences is crucial for tailoring marketing strategies that resonate with them. Furthermore, a good marketing plan outlines the property management marketing ideas and tactics you'll activate to reach your target audience. This includes the selection of marketing channels, such as digital advertising, social media, content marketing, and traditional media, and the allocation of resources and budgets to each.

Don't Forget the Timeline

Additionally, your plan should include a timeline for implementing these strategies and a system for measuring and evaluating their success. Regular monitoring and analysis help in making necessary adjustments to the marketing plan to ensure it remains aligned with the company's goals and market conditions.

How to Create a Property Management Marketing Plan for Success

Now that you know what it is, let's talk about the best approach to creating a successful marketing plan!

Identify Strengths, Weaknesses, Opportunities, and Threats (SWOT Analysis)

A SWOT analysis is a business owner's best friend. When you understand where your business stands relative to the competition, you end up with valuable data that you can use to help craft your marketing strategy. We wrote a great blog about it here

Your property management marketing strategy should play up your strengths, target your opportunities, and look at ways to minimize weaknesses and threats.

However, this step of creating a plan isn't a "one-and-done" step. A SWOT analysis should be done at least annually; as the market continually changes, so will your analysis.

A woman analyzing charts, what is a marketing plan concept.

Define Your Audience

One of the very first things we do with a client is to build a set of buyer personas.

Personas let our content creation team (or your content creators, if implementing your marketing in-house) know who we are creating content for: your ideal client.

Additionally, negative personas let us know who we should avoid (usually, the landlord unwilling to pay for repairs and maintenance, who wants to micromanage every penny, that sort of thing).

Think of it as a net: you need the right-sized holes for the fish you're trying to catch — so you don't end up with a bunch of carp. Knowing who you should (and shouldn't) talk to in your marketing content to generate the leads you want is crucial!


SMART goals are our favorite: specific, measurable, attainable, realistic, and timely.

A goal of improving leads by 5% month over month for the next six months is an example of a SMART goal.

However, be sure you are taking the time to build your numbers before you set goals so you can look at actual metrics and choose attainable goals. For example, if your closing ratio is only 2%, it might not be possible to add 100 doors in six months — but increasing your closing ratio to 10% would be possible and would make the most of the property management leads you are getting.

Goals should always be specific to your property management company, based on your data and SWOT analysis.

Choose Your Actions

After you've laid the groundwork, you can decide what marketing activities you want to focus on to help you achieve your goals. If your goal is to improve your closing ratio, you might lay out a plan like this:

  1. Enroll your business development team in a training course.

  2. Improve the quality of leads coming in by implementing a lead scoring system and not talking to leads until they are ready.

  3. Adding a new content offer and campaign focused on a persona's pain point not previously targeted.

All three of these things can help support that goal. If your goal is to increase leads, perhaps your goal is to improve your overall ranking by 20%. It really depends on what your goals are — and the ways you can reach them within your budget.

"Budget Planning" on a binder spine, creating a property management marketing plan concept.

Set a Budget

You have to set a budget to be able to stay within it. You also need a budget to determine your ROI and give the people working on your marketing parameters to stay within.

Map out how much each element of your plan should cost and how long each element is expected to take. This will help you ensure your project stays on track or alert you when the plan needs to be revisited.

Setting a budget will also force you to focus on specific elements of your plan if your wishlist is large and your budget cannot accommodate it. Instead of trying to do all your property management marketing strategies with a thin budget, choose a few things to do well, measure their success, and then use that data when creating your next marketing plan.

Let Geekly Media Help You Create a Lead-Generating Property Management Marketing Plan

If you don't have the time to create a marketing plan to generate the leads you need, reach out to Geekly Media! We specialize in property management marketing, property management websites, and property management process automation.

We're a group of property managers and SEO experts working to make property management better for our clients and the industry as a whole! If you choose to work with Geekly Media, we'll create a custom marketing plan and campaigns that make sense for your business.

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