• Hey, Geekly! Methodology
  • HubSpot Services icon

    HubSpot Onboarding

    Our team works with you and trains your team to ensure that your portal is set up for success.

    Portal Audits

    Our team will take a deep dive into your HubSpot portal and conduct an audit.

    Sales Enablement

    Give your sales team the tools they need.

    Portal Configuration

    Pinpoint your specific needs and goals to help you configure the portal to support your business!

    Marketing Automation (Inbound Services)

    Powerful marketing automation that can help you manage your sales and marketing campaigns

    HubSpot Portal Administration

    Ongoing portal administration and maintenance services

  • Inbound Marketing icon

    Inbound Marketing

    Your Ticket to Increased Organic Traffic


    Lead Generating Websites That Drive Results


    They Search.  You Show Up.

    Paid Ads

    Generate the right leads, right now!


    Our content repurposing methodology

  • Pricing
  • About Us icon

    About Geekly

    Group of dedicated professionals with a shared passion for online marketing and media services.


    Delivering happiness to our clients


    Browse open positions and submit your resume to express your interest in working with Geekly Media.

    Real Estate & Housing

    Industries We Know and Love

    Software & Technology

    Industries That Deliver Tech Solutions

    Professional Services

    Industries That Deliver Services for Consumers.

  • Learning Center icon

    Geekly Blog

    Free Resources

    The Geek Feed

Pain-Free Move-Outs (Part 2)

Pitfalls to Avoid

The move-out process can be as pain-free as the move-in process if you are prepared ahead of time. Well documented workflows and expectations make it easier for everyone involved to plan and meet expectations. The best part is, once you build the process, you can use it every time - spending a little time now to save time when you have a move-out.

cardboard boxes - moving homes - over a white background - writing on boxes

What does a good move-out process look like, and what should you include?

Set Expectations

Just as you should give a checklist to a tenant about to move in, you should also give a list of expectations to a tenant about to move out. Moving is stressful, and a tenant with who has a checklist is more likely to meet the expectations on that list than one who does not.

Be sure to include a list of all items that need to be returned to management upon move-out as well as a list or description of required cleaning and repairs. Do you want tenants to patch nail holes, or do you prefer your maintenance staff to do it? How many keys of each type did you check out to the tenant? Giving the tenant this information will help guide them to leaving the property in a manner that makes it easier for you to turn.

Close up of a man receiving a handshake and a key at the same time

Start the Process Early

Start working on your lease expirations at least 90 days before the end of the lease. You will get the renewal or move-out notifications earlier, and you will have plenty of time to schedule your vendors for the make-ready. Especially in the busy season, you won’t want to get caught on your preferred vendors’ waiting lists.

The 90-day point is also a great time to send the move-out checklist you prepared to your tenant. They will have plenty of time to collect everything they will need, and get it to you such as a forwarding address.

Have Detailed Notes from Inspections

If you performed a detailed move-in inspection before your tenant taking possession of the property, you should have detailed notes and photos as the backup to use for the move-out inspection. Any charges passed on to the tenant at move-out should be documented and itemized with the move-in inspection as the backup. Providing documentation as part of the security deposit disposition will reduce the amount of back and forth emails or calls with your tenant and expedite any further payments they may need to make to you.

After you’ve completed repairs, this move-out inspection can be referenced as a punch list and basis for your next move-in inspection, starting the cycle over again for a new tenant.

Create a workflow based on these property management business solutions and update it as you find changes based on your specific property management style. Even if you know the move-out process by heart, this workflow can be used to train your staff, and as a means of control to measure the performance of your departments.

Whether you are a seasoned property management expert or preparing to start your own property management company, our class “How to Start, Run, and Grow a Property Management Business” covers this topic and more.

Visit Course Page

Get our latest posts in your inbox

Subscribe to our blog to receive the most recent news and industry updates.